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  • Course Fee Approval Process
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Course fee requests require approval and coordination by the course's department, college, and the central administration. Requests are routed through workflow to obtain the necessary signatures. The workflow path is described below. Only the individual who initiated the request can make changes. This ensures all parties are aware of request modifications. All approvers may return a request for modification or deny a request. A comment is required if the approver is sending the request back to the initiator.

Departmental Initiator

Typically departmental staff will complete course fee requests using the online form, which is available on the Registrar's site. The online form is available to all staff. Submissions will always route to the administrative home department for the course specified on the form. Additionally, MAUI will also automatically generate renewal forms that will be assigned to the department, so they can re-apply if necessary. 

  • Security
    • Form accessible to all staff. 
    • Renewal forms use route to the admin home of the course. Departments can define custom routes.
  • Operations: Edit form, Submit to Workflow, Remove from Workflow

Department DEO

  • Security: Universal Workflow : DEO for the department
  • Operations: Approve, Return to Initiator, Reject the request

Collegiate Business Officer

  • SecurityUniversal Workflow : Business Officer for the org
  • Operations: Approve, Return to Initiator, Reject the request

Academic Dean

  • Security: Admin Home College. Colleges can define custom routes.
  • Operations: Approve, Return to Initiator, Reject the request

Fee Committee

As the facilitator of the Fee Committee, requests waiting for committee review will be assigned to Gail Meade. Committee members have access to the requests through MAUI. Requests to end a course fee will be reviewed by the facilitator but do not require committee approval. Once the end request is removed, it will skip the remaining workflow stops and be sent to MAUI for completion.

  • Security: Universal Workflow : List of people maintained by the Registrar office
  • Operations: Approve, Return to Initiator, Reject the request

Office of Senior VP, Finance & Operations

  • Security: Universal Workflow: Person Specified in form. Currently Rodney Lehnertz
  • Operations: Approve, Return to Initiator, Reject the request

Provost's Office

  • Security: Universal Workflow: Person Specified in form. Currently Tanya Uden-Holman
  • Operations: Approve, Return to Initiator, Reject the request
  • Notifications: Initiator & CBO will receive an e-mail notification that the fee was approved

Departmental Accounting

If an approved request requires a new MFK or a new charge type, the request will be routed to the Collegiate Business Officer. The Billing Office will work with the initiator to provision the required accounting keys. 

  • SecurityUniversal Workflow : Business Officer for the org
  • Operations: Set MFK, Approve, Return to Initiator, Reject the request

MAUI Processing

Once a request has been approved,  MAUI will process the requests and promote them into MAUI Course Fees